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How to quickly reduce image sizes in Excel
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How to quickly reduce image sizes in Excel

These image file size reduction tips are particularly useful for picture-intensive templates like Visual Work Instructions.

To reduce file sizes, (and speed processing), you will want to reduce the size of images that you paste into Excel.

Option 1) Compress pictures

In Excel 2002-2003: Double-click an image > Picture tab > Compress button
In Excel 2007: Double-click an image > Compress button

Notice that you can choose to compress only selected pictures, or every picture in the document.
Wow! What a time saver!

Option 2) Crop picture

In Excel 2003-2003: Double-click an image  > Picture tab
In Excel 2007: Double-click an image

Choose what you want to crop, then select the Compress button

Option 3) Use image editing software

If you don't already own Photoshop or some other image editing software, you can always use the Paint program that comes free with Microsoft Windows. (Start > All Programs > Accessories > Paint)

Open your large image file in Paint, and select Image > Stretch Skew. Enter the percent to which you want to shrink the image.
If you want to keep both a large and small size of the image, use File > Save As – and give your smaller image another name.